Description:

We are looking for a motivated Corporate Secretary Trainee to start their professionl career in the alternative investment fund industry!

Location: Bertrange, Luxembourg
Reporting to the: Manager in Corporate Secretary

About the Team:

Our team thrives in a collaborative environment where every member contributes to impactful solutions that drive client success. We value open communication, adaptability, and a proactive mindset, which enable us to deliver excellence in fund operations. By leveraging fundcraft's platform, we streamline and optimize client processes, working seamlessly together to ensure efficient and reliable product delivery.

About the Role:

As a Trainee in Corporate Secretary, you will assist with various administrative processes through fundcraft’s proprietary platform, gaining hands-on experience and knowledge in the field. Under the mentorship of experienced associates and managers, you develop your skills while contributing to this unit’s efforts in maintaining high quality and efficiency standards.

Key Responsibilities:

• Assist in the execution of daily Corporate Secretary tasks for clients, developing knowledge of core processes and best practices.
• Assist the management, filing, and retrieval of both physical and digital documents, ensuring compliance with fundcraft’s record-keeping policies, including coordinating with courier services as required.
  • Maintain archiving procedures and transition hard-copy documents to digital formats for long-term storage and easy accessibility.
  • Manage the regular review of archived documents, coordinating the secure disposal of outdated records following fundcraft’s retention policies.
  • Support basic clerical tasks such as filing, photocopying, and scanning to support the Corporate Secretary team’s daily operations.
• Support the collection and preparation of Board Minutes, ensuring compliance with internal and external standards.
• Help maintain accurate investor records and documentation using fundcraft’s platform, contributing to organised and accessible data management.
• Participate in the onboarding process for new clients and funds, providing support across Corporate Secretary activities to ensure smooth transitions and quality product delivery.
• Collaborate with team members to address client queries promptly, focusing on maintaining high levels of client satisfaction.
• Engage in training sessions and development opportunities, expanding your understanding of relevant regulations and how they impact Corporate Secretary delivery on fundcraft’s platform.
• Contribute to ongoing process improvements by sharing feedback and observations, helping enhance product delivery  quality and operational efficiency.

Qualifications & Experience:

• Education: High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.
• Experience: Previous experience as a receptionist, administrative assistant, or in a related role is preferred but not required.

Skills & Expected Behaviours:

• Strong organisational skills with attention to detail.
• Willingness to learn and engage in new processes.
• Effective communication and teamwork abilities.
• Proficiency in basic office tools (e.g., Google Suite, Microsoft Office).
• Interest in corporate governance, fund services, and documentation practices.

Why Join Us:

• Join a culture that celebrates creativity and welcomes innovative, disruptive ideas, empowering you to make a real impact.
• Immerse yourself in a fast-paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
• Embrace automation and seamless tech integration in your workflows⚙, while our platform boosts operations through tech leverage, ensuring you stay ahead of the curve and updated with new technologies.
• Work in a comfortable, ergonomic environment within our spacious, modern offices where you can enjoy daily fresh fruit and coffee!
• Monthly afterworks organised by the company to unwind and strengthen team connections.

About the Company:

Join the exciting journey at fundcraft, where we're revolutionising the fund industry providing digital-native fund operations. Our mission is clear: be our client's digital native partner, providing simple, transparent and integrated fund operations ensuring alternative investment managers to focus on their core business.

As a fully CSSF-licensed AIFM and central administrator, fundcraft is uniquely positioned to meet the diverse fund operations needs of private equity, venture capital, and funds of funds.

Be part of our dedicated team of financial experts, lawyers, product managers, tech developers, and corporate professionals who are committed to disrupting the financial industry with our unique product and innovative tech-led approach. We're proud to stand out from competition and be the first product based company to offer such a comprehensive solution.

Founded in 2020, fundcraft has grown rapidly, already employing over 90 professionals across two countries, Spain and Luxembourg. If you're passionate about driving change and making a difference in the financial world, join us and be part of our success story.